Although the established procedure for requesting AV and/or Tech support for an event is to list it on the Trevornet calendar, it would be to everyone’s benefit if you would also send notice to the Tech Staff via the Outlook calendar.  If you follow the steps below, the event will be posted on your Outlook calendar and it will also appear in Jose’s, Judy’s and my Outlook calendar.  I realize the second calendar posting is a bit of an inconvenience, but it will ensure that all of the EC Tech Staff members are notified about your request and allow us to cover for each other in providing and/or setting up equipment if the responsible party is unavailable.

 1.   From Outlook email, click the Calendar button on the lower left side of your screen.

 

 2.   After the calendar opens, click the New button at the top left side of your screen.

 

 3.   Enter the Subject, Location, Start time, End time and key in your equipment request in the bottom box.  Leave the Reminder box checked and use the drop down to specify 2 hours.  This will send a reminder two hours in advance of the event.

 4.   Click the Invite Attendees button on the tool bar.

 

 5.   Enter the email distribution lists .EC AV  or .EC Tech on the To line.

 6.   Click the Send button. The scheduled appointment will appear in your Outlook calendar and an email about the event will be directed to each EC Tech Staff member’s inbox.  After we accept your invitation, the event and all the details will appear on each of our Outlook calendars.